Privacy Notice

1. Introduction

RedPearl operates a structured, secure intake system. Information is collected only where necessary to assess project conditions, manage intake communications, and maintain an operational record of submitted matters.

2. Data Controller

3. Data Collected

3.1 Personal Data

• Name
• Email address

3.2 Organisation Data

• Company or organisation name
• Role of submitter
• Decision ownership information

3.3 Project Data

• Project descriptions
• Delivery status
• Governance structure
• Operational issues
• Supporting responses provided during intake

4. Purpose of Processing

Information is processed solely for the following purposes:

• controlled intake and project assessment;
• review of potential engagement;
• communication relating to intake and assessment; and
• internal operational record keeping.

5. Legal Basis

Processing is carried out under the following UK GDPR bases:

• legitimate interests in assessing potential engagements and administering the RedPearl intake process; and
• pre-contractual steps taken at the request of the data subject.

6. Data Retention

Information is retained only for so long as is reasonably necessary to complete intake assessment, maintain an operational submission record, and support audit or process review.

As a general rule, intake records may be retained for up to 24 months from final submission or closure, unless a longer period is required by law, dispute management, or legitimate operational necessity.

7. Data Sharing

Information is not shared with third parties except where required for:

• operational infrastructure, including hosting and controlled email delivery;
• legal or regulatory obligations; or
• other limited operational necessity directly connected with the intake process.

No information is sold or used for marketing distribution.

8. Security

RedPearl applies controlled access measures, including:

• secure intake links;
• restricted access to intake records; and
• structured storage within controlled systems.

9. Data Subject Rights

Subject to applicable law, you may request:

• access to your personal data;
• correction of inaccurate data; and
• deletion of data where deletion is applicable.

Requests may be made using the contact details set out below.

10. Contact

For privacy-related enquiries:

11. Copyright and Trade Mark Notice

© 2026 Ancyra IP Ltd. All rights reserved.

REDPEARL^® is a registered trade mark of ANCYRA IP LTD. Used under licence by ANCYRA SOLUTIONS LTD.

This document forms part of the RedPearl controlled governance system. It may not be copied, reproduced, or used for commercial purposes without prior written permission.